Daily sales, expenses, tips, payment breakdowns. Two minutes at closing, and you know exactly where you stand. Monthly targets with real progress tracking.
Most cafe owners have a rough sense of how the day went. "Felt busy" or "seemed slow." But busy does not always mean profitable. Your busiest Saturday might be your least profitable once you factor in waste, over-staffing, and supply costs.
The problem is not that you are bad with money. It is that tracking daily finances is tedious unless you have a system that makes it fast.
Log today's sales, expenses, and tips at closing. The system calculates daily profit or loss automatically. Takes less time than counting the tip jar.
Cash, card, mobile, online orders. Tracked separately. Know your payment mix and spot trends. Useful for cash flow planning and fee optimization.
Set your monthly revenue goal. See daily progress toward it. Know by mid-month whether you are on track or need to adjust.
Categorize expenses as they happen. Supplies, payroll, maintenance, marketing. See where money goes. No more shoebox of receipts at tax time.
Combine sales volume with recipe cost data to find true menu winners: items that are both popular and profitable.
Supply expenses from your inventory tracking feed into daily P&L. See the real cost of goods sold, not estimates.
Tips tracked per shift. Labor costs visible alongside revenue. Make staffing decisions based on actual daily performance data.
No. This is daily operational tracking so you can make decisions in real time. You will still want proper accounting software or an accountant for tax filing. But this gives you the data your accountant wishes you tracked.
About two to three minutes at end of day. Log your register total, any expenses, tips, and done. Calculations happen automatically.
Yes. Notion databases export to CSV. Hand the file to your accountant or import it into any spreadsheet tool.
The daily cashbook is one module inside the complete Cafe and Coffee Shop OS.