Shifts, availability, PTO requests, approvals. All visible. All documented. No $50/month scheduling software. No more "I thought you were covering."
Someone is always unavailable. Someone forgot about their shift. Someone texted a swap request at 11pm that you missed. The schedule "works" until it does not, which is every other week.
Scheduling apps like 7shifts or Homebase cost $20 to $50 per month and are built for much larger operations. You need something that works at your scale without the recurring fees.
See who is available before assigning shifts. Availability lives in the system, not in a chat thread. Build the weekly schedule in minutes instead of hours.
Staff submit requests in the system. You approve or decline with context. Everything documented. No more "but I told you last week."
Notes on reliability, skills, training progress. When it is time for reviews or raises, you have actual records instead of vague impressions.
Shift change notifications, feedback conversations, policy reminders, performance discussions. Professional messages ready to customize and send.
Role-based task assignments. The opening barista has different responsibilities than the closing barista. Everyone knows exactly what they own on every shift.
Tips tracked per shift. Labor cost visible alongside daily revenue. Know whether you are overstaffed on slow days.
Health and safety task assignments. Cleaning logs with accountability. Every task has an owner, every owner has a record.
Yes. You can share specific pages with your team in Notion, even on the free plan. They see their schedule without seeing your financial data.
Designed for small cafes with 3 to 15 staff, but the database scales to any size.
A Google Sheet is rows and columns. This connects shifts to people, people to tasks, tasks to compliance requirements. It is a system, not a table.
Staff scheduling is one module inside the complete Cafe and Coffee Shop OS.