One connected system for menu costing, daily financials, staff scheduling, inventory, compliance, and marketing. Replaces spreadsheets and expensive monthly software. Built on Notion.
Most small cafe owners run their business across five different tools that never talk to each other. Spreadsheets for costs. Group chats for scheduling. Memory for inventory. Napkins for daily sales. And that health inspection checklist? Somewhere.
The problem is not that you are disorganized. The problem is that no affordable tool connects all the moving parts of running a cafe.
Ingredient prices flow into recipes. Recipes flow into menu items. Change one supplier price and see the margin impact across your entire menu. Instantly.
Log today's sales, expenses, and tips at closing. The system calculates daily P&L automatically. Monthly targets track progress in real time.
Shifts, availability, PTO requests, approvals. All visible to you. All documented. No more "I thought you were covering" conversations.
Pre-built checklists for daily cleaning, weekly maintenance, and compliance. Role-based task assignments. Always audit-ready instead of always panicking.
Auto-calculated recipe costs and profit margins. Ingredient prices flow through to menu impact. Inventory, recipes, and menu items all linked.
Daily profit and loss tracking. Sales and expenses by payment type. Tips tracking. Monthly revenue goals with live progress.
Shift scheduling with availability tracking. PTO requests and approvals. Performance monitoring. Role-based task assignments.
Health inspection checklists. Daily and weekly cleaning logs. Audit-ready documentation. Everything your inspector wants to see.
Customer service, staff communication, vendor management, marketing copy. Professional messages ready to customize and send.
Content calendar, customer feedback tracking, VIP management, seasonal campaign templates.
Service reminders, warranty tracking, daily status checks, vendor contacts.
How it works
Notion
This system runs inside Notion, the free workspace app used by millions of teams and businesses. If you can use a document editor, you can use this. Works on desktop, tablet, and phone. No technical skills needed. Setup guide and sample data included.
No. This works on Notion's free plan. You will never need to upgrade.
No. You pay One-time purchase. Lifetime access. No recurring fees.
Yes. The template comes with a setup guide and sample data so you can see exactly how everything works before adding your own information.
7-day money back guarantee. No questions asked.
Traditional cafe software charges $50 to $200 per month and often requires hardware. This is a one-time purchase that runs in a free app you already have access to. No contracts, no vendor lock-in.
8 connected databases. Pre-configured workflows. One workspace.