One database for every ingredient, every supplier, every cost. Connected to your recipes so a price change ripples through your entire menu automatically.
A supplier raises prices by 12% and you do not catch the menu impact for three weeks. You run out of vanilla syrup on a Saturday because nobody checked stock on Friday. Reordering is reactive. You run out, then scramble, then overpay for rush delivery.
Unit costs, current stock, supplier info, reorder thresholds. One source of truth for everything you buy. Updated once, visible everywhere.
Ingredients link to recipes. Recipes link to menu items. Change a supplier price and see the profit margin shift across your entire menu. No manual recalculation.
Contact details, delivery schedules, order history, negotiation notes. Pre-written templates for delivery issues, price discussions, and new orders.
Espresso machine service dates, warranty records, daily equipment checks. Know when maintenance is due before something breaks during the morning rush.
Ingredient prices automatically flow into recipe cost calculations. Menu profitability stays current without manual updates.
Supply costs feed into your daily P&L. See the real cost of goods sold alongside revenue.
Opening and closing checklists reference inventory checks. Staff know what to count and when.
Built on
Notion
Runs inside Notion, the free workspace app. No new software to learn, no hardware to install, no monthly fees. Works on desktop, tablet, and phone. Setup guide included.
Inventory management is one module inside the complete Cafe and Coffee Shop OS.